Exploring Gusto Bill Pay

Gusto Bill Pay is a seamless, integrated feature within the Gusto platform that helps businesses manage their bills efficiently. You can pay your vendors, track payments, - all in one place.

This guide introduces you to the Bill Pay dashboard, providing a basic overview of the tabs and icons you’ll interact with.

Below are the key points included in this article:

How to access Gusto Bill Pay

1- In your Gusto Dashboard, select Pay from the left-hand sidebar.

2- Select Pay bills.

That’s it. You are now logged in to your Gusto Bill Pay and can start exploring the tabs.

The Vendors tab

The Vendors tab is where you can manage all the vendors your business pays. The Vendors tab allows you to manage vendor details, update information, and monitor payment activity to ensure smooth and accurate payment processes.

  • Add new vendors: Easily add new vendors by entering their details, such as name and payment information.
  • Manage vendor information: Update or edit the details of existing vendors as necessary.
  • Review vendor payment summary: View a summary of all payments made or scheduled to each vendor.

The Bills tab

The Bills tab displays a list of all bills that have been entered into the system.

  • Add a new bill: Enter bills by adding information such as the amount, due date, payment frequency, and vendor name.
  • Bill overview: View a summary of current, overdue, and upcoming bills. This tab helps you stay organized and keep track of which bills need attention.
  • Make payments: Select a bill to pay, review the payment details, and initiate the payment process.
  • Manage and track bills: Edit or remove existing bills and track whether a bill is pending or overdue. You can also mark the bill as paid if it was handled externally.

This tab is central to organizing your business's bills, ensuring that nothing is missed.

The Payments tab

The Payments tab is where you can track and manage all completed payments.

  • View payment history: Review a list of all payments made, including vendor details, payment amounts, and dates.
  • Payment status: Easily check the status of each payment to confirm whether it is scheduled, paid, or in progress.
  • Search and filter: Filter payments by status to monitor progress, and search payments by vendor name or amount for easy tracking.
  • Cancel payment: You can cancel payments that have not yet been sent to the vendor.

This section is your main tool for tracking and managing actual payments.

Connecting with accounting software

Gusto Bill Pay offers the ability to connect with accounting software to make financial management seamless. This feature is optional for users who wish to link their software. Presently, QuickBooks Online is available for connection.

  • Link to accounting software: Connect your Gusto Bill Pay account with accounting software to automatically sync payments and ensure accurate financial records.
  • Automatic connection: 
    • Payments made through Gusto are automatically reflected in your accounting system, saving time and reducing the risk of errors.
    • Your bills, invoices, and vendors will be automatically connected, streamlining your workflow and ensuring accuracy.
  • Real-time data sync: Data will automatically sync in real time, keeping your accounts up to date without delay.

This integration ensures that your accounting and bill payments are always in sync.

Managing your settings

The Settings icon, located in the top-right corner, provides access to configure your Bill Pay settings.

  • Payment Preferences: Set up and manage your preferred payment methods, including bank account and card details.
  • Notifications & Reminders: Customize notifications and reminders for upcoming bills or payments.

The Settings section allows you to customize and configure essential aspects of your Bill Pay experience.

Now, you're familiar with the Gusto Bill Pay dashboard, its tools, and the activities you can manage and view.

 

 

 

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