A vendor, a service provider, and a supplier are all the same. They sell their services or products to your business and are thus an essential part of your supply chain. Manually adding vendors to your account helps ensure that your payments reach the right place on time. This guide will cover how to manually add new vendors to your account.
This includes:
- Adding a new vendor from the Vendors tab
- Adding a new vendor when creating a new bill
- Adding a new vendor when making a payment
- Uploading multiple vendors to your account
Adding a new vendor from the Vendors tab
You can manually add a new vendor from the Vendors tab by following the steps below.
1 - In your Gusto Dashboard, select Money from the left-hand sidebar.
2 - Select Bill pay.
3 - From the Vendors tab, select the + Add vendor button.
4 - Enter the vendor's business name in the Add vendor screen. Select +Add new vendor when done.
5 - Enter the vendor’s business details and address.
6 - (Optional) Choose how your vendor receives the payment. Vendors don't need to sign up or pay any fees.
- Bank transfer (ACH)
- We will deposit funds directly into your vendor’s bank account.
- You will need to enter the vendor's bank details.
- When done, select Save and close to save these details for future payments.
- To save your vendors details and make a payment, select Save and pay.
- Wire transfer
- We will send a domestic wire transfer to your vendor’s bank account.
- You will need to enter the vendor's wire bank details.
- When done, select Save and close to save these details for future payments.
- To save your vendors details and make a payment, select Save and pay.
- Virtual card
- We will email a single-use virtual card details to your vendor’s email address.
- You will need to enter the vendor’s email.
- When done, select Save and close to save these details for future payments.
- To save your vendors details and make a payment, select Save and pay.
- Paper check
- We will mail a check to your vendor’s address.
- You will need to add the mailing details for your vendor.
- When done, select Save and close to save these details for future payments.
- To save your vendors details and make a payment, select Save and pay.
- Let the vendor choose
- If you are unsure how the vendor would prefer to be paid, you can let the vendor choose for themselves.
- Please provide the vendor's email address so we can email them and ask them to select how they prefer to be paid.
- When done, select Save and close to save these details for future payments.
- To save your vendors details and make a payment, select Save and pay.
7 - (Optional) You can mark the vendor as 1099 vendor, request or upload a W-9 tax form if needed. Learn more about it in this article.
8 - Once done, select Save and close to complete the process or Save and Pay if you’d like to pay your vendor immediately.
Adding a new vendor when creating a new bill
You can manually add a new vendor when creating a new bill. Follow the steps below to learn how.
1 - In your Gusto Dashboard, select Money from the left-hand sidebar.
2 - Select Bill pay.
3 - In the main screen, select the Bills tab.
4 - Once in the Bills tab, select Create a bill to open up a new bill.
5 - On the Bill details page, type the vendor’s name in the Vendor business name field.
6 - Select +Add new vendor to add the vendor to your vendor list and the bill you are creating.
7 - You can now continue to add the bill details.
- To save the bill for later, select Save and close.
- To continue with the payment, select Continue to pay.
Please see the following guide for more information on creating a new bill.
Adding a new vendor when making a payment
1 - In your Gusto Dashboard, select Money from the left-hand sidebar.
2 - Select Bill pay.
3 - Select the + New Payment button at the top of your dashboard to open a new payment.
4 - In the Pay page, add the Vendor business name by typing the vendor's business name in the search field.
5 - Select + Add new vendor to create a new vendor profile.
6 - The new vendor will be added to your vendor list.
7 - You can now proceed with the payment. As you do, any delivery details you enter for the vendor will be added to the vendor's details for future use.
Please see the following guide to learn how to make a new payment.