Paying a new bill

Ready to start paying your business bills with ease? Whether you're entering bill details manually, uploading an invoice, connecting with QuickBooks Online, or setting up a new payment method, we'll walk you through every step of creating and paying new bills. There are multiple ways to manage your payments, making it easy to choose the method that works best for you. This guide includes the following:

To make a payment without creating a bill, please see the following guide.

How to pay a new bill by creating a bill manually

You can pay a new bill by opening up a new payment and manually entering the billing details. To do this, follow the steps below.

1. Select Pay from the left-hand sidebar.

2. Select Pay bills.

3. In the main screen, select the Bills tab.

 

4. In the Bills tab, you can create a new bill by selecting either Create bill or + New payment. This will lead you to the Bill details screen.

 

5. Now, you can manually enter the bill details for the payment you want to create.

 

How to add a vendor 

  • To add a Vendor, start typing the vendor's business name in the search field. As you type, existing vendors will appear in the dropdown list.
    • Select the vendor's name from the list to add the vendor to the bill you are creating.
  • If the vendor’s details have not been added to your My vendor list, type in the Vendor business name and select + Add new vendor to add the vendor to the bill you are creating.

 

6. Want to add an invoice? Select Upload an invoice file.

  •  
    • We accept PDF, JPEG, JPG, and PNG files up to 10MB
    • Your uploaded invoice will appear on the left side of the screen.
    • Need to make changes? Use Replace to upload a different file or Cancel to remove it.

7. Double-check that all the bill details are correct.

8. Select Continue to pay to proceed to payment.

9. Choose how you'd like to pay. You can choose the following payment methods:

  • ACH bank transfer
    • Need to add a new bank account? See the following article.
  • By card
    • Need to add a new card? See the following article.

 

10. Choose how your vendor receives the payment. We pay vendors for you. Vendors don't need to sign up or pay any fees.

There are four ways your vendor can receive the payment:

  • Via ACH bank transfer
    • Choose ACH bank transfer as the way to send payment to your vendor. Select Continue.
    • Enter the bank details of your vendor. Select Continue.
  • Via domestic Wire transfer
    • Choose Wire transfer as the way to send payment to your vendor. Select Continue.
    • Enter your vendor's domestic wire details. Select Continue.
  • Via paper check
    • Choose paper check as the way to send payment to your vendor. Select Continue.
    • Enter your vendor's mailing address. Select Continue.
  • Let the vendor choose
    • Enter the vendor's contact details so we can reach out and ask them how they want to be paid.
    • You can then continue paying the bill or save and close the bill until the vendor responds.

11. Pick a payment date. Select Continue.

12. Add a memo to the payment notification the vendor will receive. This will help the vendor understand the purpose of the payment. Select Continue.

13. Next, review the payment details. You can edit details by selecting Edit on the left of each listed detail.

14. After review, select Confirm and schedule payment. 

That's it! Your payment is now scheduled, and you can return to the dashboard.

 

How to pay a new bill by uploading a bill invoice

You can pay a new bill by opening up a new payment and uploading a bill invoice. To do this, follow the steps below.

1. Select Pay from the left-hand sidebar.

2. Select Pay bills.

3. In the main screen, select the Bills tab.

4. In the Bills tab, you can create a new bill using either of these three options:

a) By selecting + New payment. 

b) By selecting Create bill 

c) By selecting Import bills and then Upload files.

 

5. In the Bill details window, select Upload an invoice file.

 

If you select Import bills and then Upload files, you will be prompted to upload a file immediately.

  • We accept PDF, JPEG, JPG, and PNG files up to 10MB
  • Your uploaded invoice will appear on the left side of the screen
  • Need to make changes? Use Replace to upload a different file or Cancel to remove it.

6. Select the invoice from your device. It might take a few minutes for your invoice to upload.

7. Your invoice will now appear alongside your bill details. Please look over the bill details and add or edit any information.

 

8. To pay the bill you have created, select Continue to pay to proceed to payment.

9. Choose how you'd like to pay. You can choose the following payment methods:

  • ACH bank transfer
    • Need to add a new bank account? See the following article.
  • By card
    • Need to add a new card? See the following article.

 

10. Choose how your vendor receives the payment. We pay vendors for you. Vendors don't need to sign up or pay any fees.

There are four ways your vendor can receive the payment:

  • Via ACH bank transfer
    • Choose ACH bank transfer as the way to send payment to your vendor. Select Continue.
    • Enter the bank details of your vendor. Select Continue.
  • Via domestic Wire transfer
    • Choose Wire transfer as the way to send payment to your vendor. Select Continue.
    • Enter your vendor's domestic wire details. Select Continue.
  • Via paper check
    • Choose paper check as the way to send payment to your vendor. Select Continue.
    • Enter your vendor's mailing address. Select Continue.
  • Let the vendor choose
    • Enter the vendor's contact details so we can reach out and ask them how they want to be paid.
    • You can then continue paying the bill or save and close the bill until the vendor responds.

11. Pick a payment date. Select Continue.

12. Add a memo to the payment notification the vendor will receive. This will help the vendor understand the purpose of the payment. Select Continue.

13. Next, review the payment details. You can edit details by selecting Edit on the left of each listed detail.

14. After review, select Confirm and schedule payment. 

That's it! Your payment is now scheduled, and you can return to the dashboard.

 

How to pay a new bill by connecting with QuickBooks Online

You can pay a new bill by syncing with QuickBooks Online. This will import all your existing bill information in QuickBooks Online to your Pay bill dashboard, where you can pay them. 

You can sync your QuickBooks Online account by doing either of these:

To sync with QuickBooks Online and pay synced bills, please follow the options below: 

Syncing with QuickBooks Online from the Settings page

1. Select Pay from the left-hand sidebar.

2. Select Pay bills.

3. Select the Settings Icon on the top right side of the screen.

 

4. In Settings, select Sync and import from the left side menu.

5. Under QuickBooks Online, select Connect. 

 

6. Sign in to your account.

7. Next, select Connect to connect your accounts.

8. Your QuickBooks Online account will now be connected, and all your bills and billing information from QuickBooks will be imported.

 

9. You can now view your imported bills under the Bills tab. 

That's it! You are now synced with QuickBooks Online. Your QuickBooks Online account will automatically sync when there are updates.

10. To pay a bill, select the Bills tab and find the desired bill. Next, select Pay next to the desired bill.

 

11. Choose how you'd like to pay. You can choose the following payment methods:

  • ACH bank transfer
    • Need to add a new bank account? See the following article.
  • By card
    • Need to add a new card? See the following article.

 

ℹ️ You may be asked to link your payment method to your QuickBooks Account.

  • Select Link to add the payment method to QuickBooks.
  • Then select your payment method again and select Continue.

 

12. Choose how your vendor receives the payment. We pay vendors for you. Vendors don't need to sign up or pay any fees.

There are four ways your vendor can receive the payment:

  • Via ACH bank transfer
    • Choose ACH bank transfer as the way to send payment to your vendor. Select Continue.
    • Enter the bank details of your vendor. Select Continue.
  • Via domestic Wire transfer
    • Choose Wire transfer as the way to send payment to your vendor. Select Continue.
    • Enter your vendor's domestic wire details. Select Continue.
  • Via paper check
    • Choose paper check as the way to send payment to your vendor. Select Continue.
    • Enter your vendor's mailing address. Select Continue.
  • Let the vendor choose
    • Enter the vendor's contact details so we can reach out and ask them how they want to be paid.
    • You can then continue paying the bill or save and close the bill until the vendor responds.

13. Pick a payment date. Select Continue.

14. Add a memo to the payment notification the vendor will receive. This will help the vendor understand the purpose of the payment. Select Continue.

15. Next, review the payment details. You can edit details by selecting Edit on the left of each listed detail.

16. After review, select Confirm and schedule payment. 

That's it! Your payment is now scheduled, and your QuickBooks Online account has been connected. You can return to the dashboard. Your QuickBooks Online account will automatically sync when there are updates.

 

Syncing with QuickBooks Online from the Bill Pay dashboard

1. Select Pay from the left-hand sidebar.

2. Select Pay bills.

3. Select the Sync Icon in the Bill Pay dashboard.

 

You can find the sync icon in any of the tabs of the Bill Pay dashboard.

4. Under QuickBooks Online, select Connect. 

 

5. Sign in to your account.

6. Next, select Connect to connect your accounts.

7. Your QuickBooks Online account will now be connected, and all your bills and billing information from QuickBooks will be imported.

8. You can now view your imported bills under the Bills tab. 

9. To pay a bill, select the Bills tab and find the desired bill. Next, select Pay next to the desired bill.

 

10. Choose how you'd like to pay. You can choose the following payment methods:

  • ACH bank transfer
    • Need to add a new bank account? See the following article.
  • By card
    • Need to add a new card? See the following article.

 

ℹ️ You may be asked to link your payment method to your QuickBooks Account.

  • Select Link to add the payment method to QuickBooks.
  • Then select your payment method again and select Continue.

 

11. Choose how your vendor receives the payment. We pay vendors for you. Vendors don't need to sign up or pay any fees.

There are four ways your vendor can receive the payment:

  • Via ACH bank transfer
    • Choose ACH bank transfer as the way to send payment to your vendor. Select Continue.
    • Enter the bank details of your vendor. Select Continue.
  • Via domestic Wire transfer
    • Choose Wire transfer as the way to send payment to your vendor. Select Continue.
    • Enter your vendor's domestic wire details. Select Continue.
  • Via paper check
    • Choose paper check as the way to send payment to your vendor. Select Continue.
    • Enter your vendor's mailing address. Select Continue.
  • Let the vendor choose
    • Enter the vendor's contact details so we can reach out and ask them how they want to be paid.
    • You can then continue paying the bill or save and close the bill until the vendor responds.

12. Pick a payment date. Select Continue.

13. Add a memo to the payment notification the vendor will receive. This will help the vendor understand the purpose of the payment. Select Continue.

14. Next, review the payment details. You can edit details by selecting Edit on the left of each listed detail.

15. After review, select Confirm and schedule payment. 

That's it! Your payment is now scheduled, and your QuickBooks Online account has been connected. You can return to the dashboard. Your QuickBooks Online account will automatically sync when there are updates.

 

Syncing with QuickBooks Online from the Bills tab

1. Select Pay from the left-hand sidebar.

2. Select Pay bills.

3. Select the Bills tab. 

4. Under the Bills tab, select the Import Bills button at the top right. Next, select Connect accounting software.

5. In the pop-up message, select Connect QuickBooks Online. 

 

6. Sign in to your account.

7. Next, select Connect to connect your accounts.

8. Your QuickBooks Online account will now be connected, and all your bills and billing information from QuickBooks will be imported.

9. You can now view your imported bills under the Bills tab. 

10. To pay a bill, select the Bills tab and find the desired bill. Next, select Pay next to the desired bill.

 

11. Choose how you'd like to pay. You can choose the following payment methods:

  • ACH bank transfer
    • Need to add a new bank account? See the following article.
  • By card
    • Need to add a new card? See the following article.

 

ℹ️ You may be asked to link your payment method to your QuickBooks Account.

  • Select Link to add the payment method to QuickBooks.
  • Then select your payment method again and select Continue.

12. Choose how your vendor receives the payment. We pay vendors for you. Vendors don't need to sign up or pay any fees.

There are four ways your vendor can receive the payment:

  • Via ACH bank transfer
    • Choose ACH bank transfer as the way to send payment to your vendor. Select Continue.
    • Enter the bank details of your vendor. Select Continue.
  • Via domestic Wire transfer
    • Choose Wire transfer as the way to send payment to your vendor. Select Continue.
    • Enter your vendor's domestic wire details. Select Continue.
  • Via paper check
    • Choose paper check as the way to send payment to your vendor. Select Continue.
    • Enter your vendor's mailing address. Select Continue.
  • Let the vendor choose
    • Enter the vendor's contact details so we can reach out and ask them how they want to be paid.
    • You can then continue paying the bill or save and close the bill until the vendor responds.

13. Pick a payment date. Select Continue.

14. Add a memo to the payment notification the vendor will receive. This will help the vendor understand the purpose of the payment. Select Continue.

15. Next, review the payment details. You can edit details by selecting Edit on the left of each listed detail.

16. After review, select Confirm and schedule payment. 

That's it! Your payment is now scheduled and your QuickBooks Online account is connected. You can return to the dashboard. Your QuickBooks Online account will automatically sync when there are updates.

 

 

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