Sometimes, you may have multiple unpaid bills to the same vendor. Instead of paying each bill manually, you can combine these multiple bills into a single payment to the vendor, up to 20 bills per payment. This allows for easier reconciliation and saves you time and money on transactional fees.
This feature is only available on the Gusto Money Plus tier. Learn more here.
This guide will cover the following sections:
How to combine multiple payments to the same vendor
You can combine multiple payments to the same vendor by following these steps.
1- In your Gusto Dashboard, select Pay from the left-hand sidebar.
2- Select Pay bills.
3- In the main screen, select the Vendors tab.
4- Locate the vendor with multiple unpaid bills.
5- Select Pay balance on the right-hand side of the vendor’s listing.
If you haven't already, you may be asked to link a preferred payment method before making a combined payment.
6- Review the payments you would like to combine in the scheduling payment screen. Make sure the details and payments are the ones you wish to combine. Also, make sure that all details are completed and nothing is missing.
- The total payment amount (including fees) is listed at the top.
7- Turn the Combine payments toggle on to combine the listed payments.
8- With the toggle on, your payments will now be listed as a single payment.
9 - The number of bills included in this payment appears under this new payment. The drop-down arrow allows you to view the details of the combined payments.
10- Select Confirm and pay at the bottom of the page to continue making the combined payment.
11- The payment will now be scheduled successfully.
12- Select Go to dashboard to return to the Vendor tab
That’s it! Your payments to your vendor have now been successfully combined. You can check the Payments list of the Payments tab to view the payment details and track your payment.
Vendor’s reconciliation of combined payments
If you’re sending your vendor one payment for several bills, it's essential that they receive an invoice breakdown for easy reconciliation. This will allow them to match your payments with their records.
When you send your vendor a combined payment, they will receive an email with a breakdown of all the bills that have been paid. This occurs for all delivery methods.
When you pay your vendor by check, they will receive it along with a breakdown of the bills that have been paid.