How to set up recurring payments

With Gusto Bill Pay, you can automate payments for vendors or regular bills, ensuring timely payments and an organized system.

In this guide, we’ll show you:

How to set up a recurring payment.
How to view your recurring payment details

How to set up a recurring payment

1 - Select Pay from the left-hand sidebar.

2 - Select Pay bills.

3 - Select +New payment at the top right of the screen.

Alternatively, you can open the Bills tab and create or import bills.

4 - Enter the payment/bill details, such as:

Vendor business name.
Bill amount: For recurring payments, enter the amount that should be paid every time.
Invoice number (optional).

If you’ve uploaded a bill, make sure everything looks right.

5 - Choose your preferred payment frequency to set this up as a recurring payment.

Available payment frequencies:

Weekly: Payment will be made every week on the same weekday.
Every 2 weeks: Payment will be made every two weeks on the same weekday. This is limited to a total of 26 payments a year.
Every 4 weeks: Payment will be made every 28 days from the previous payment date.
Twice a month: Payment will be made on the same day each month, then again 15 days later. The maximum number of payments is 24 payments a year.
Monthly: Payment will be made every month on the same day.
Every 2 months: Payment will be made every two months on the same day.
Every 3 months: Payment will be made every three months on the same day.
Every 4 months: Payment will be made every four months on the same day.
Every 6 months: Payment will be made every six months on the same day.
Yearly: Payment will be made once a year on the same day.

If the payment due date falls on a weekend or federal holiday, it will arrive on the next business day.

6 - Select the first payment date.

7 - Select the recurring payment duration.

You have three options to select from:

Until you decide to cancel the recurring payment.
Until a certain number of payments are made: You will need to select the desired number of payments.
Until an end date: You will need to select the end date.

8 - You can fill in the optional details:

The last payment amount: If you wish to set a different payment amount for the last recurring payment.
Note to yourself.

If you're synced with accounting software or using line items, they won’t be available once you select recurring payment.

9 - Select Continue to pay at the bottom right of the screen.
10 - Select the way you want the payments to be paid: Bank account or Card.

Then, select Continue.

11 - Select how you’d like the vendor to receive the payments:

ACH Transfer.
Domestic Wire transfer.
Paper check.
Or let the vendors choose for themselves. Their preference will be saved for future recurring payments they receive.

If this is the first time you’re paying this vendor, you’ll need to fill out the payment delivery details. Enter the vendor's bank account details for a bank transfer or enter a business address if you want them to receive checks.

12 - Add a memo and vendor’s email (this is an optional step). Then, select Continue.

13 - Review the payment details to make sure everything is correct.

If anything needs to be changed, select this icon to return to the previous step.

Or select X to cancel the payment scheduling.

14 - If everything looks good, select Confirm and schedule at the bottom of the screen to complete the process.

That’s it. Your recurring payment is set. Once your payment is scheduled, you’ll see a confirmation page. Additionally, you’ll get an email with the details of your payment.

Gusto Bill Pay will sync the recurring payments you scheduled to your accounting software one at a time, according to the time frame you set (every month/week). This way, you’ll always know which payment is next.