With Gusto Bill Pay, you can automate payments for vendors or regular bills, ensuring timely payments and an organized system.
In this guide, we’ll show you:
How to set up a recurring payment
1 - In your Gusto Dashboard, select Money from the left-hand sidebar.
2 - Select Bill pay.
3 - Select +New payment at the top right of the screen.
4 - Enter the payment details, such as:
- Vendor business name.
- Bill amount: For recurring payments, enter the amount that should be paid every time.
- Add bill details (optional).
5 - Select a recurring payment frequency.
6 - Select how you want to pay:
- Bank account
- Card
7 - Select how your vendor receives the payment:
- ACH transfer
- Wire transfer
- Virtual card
- Paper check
Or let the vendor choose how to receive the payment.
8 - Choose your preferred payment frequency to set this up as a recurring payment.
Available payment frequencies:
- Weekly: Payment will be made every week on the same weekday.
- Every 2 weeks: Payment will be made every two weeks on the same weekday. This is limited to a total of 26 payments a year.
- Every 4 weeks: Payment will be made every 28 days from the previous payment date.
- Twice a month: Payment will be made on the same day each month, then again 15 days later. The maximum number of payments is 24 payments a year.
- Monthly: Payment will be made every month on the same day.
- Every 2 months: Payment will be made every two months on the same day.
- Every 3 months: Payment will be made every three months on the same day.
- Every 4 months: Payment will be made every four months on the same day.
- Every 6 months: Payment will be made every six months on the same day.
- Yearly: Payment will be made once a year on the same day.
If the payment due date falls on a weekend or federal holiday, it will arrive on the next business day.
9 - Select the first payment date.
10 - Select the recurring payment duration.
You have three options to select from:
- Ends after number of payments: You will need to select the desired number of payments.
- Ends after a specific date: You will need to select the end date.
- Until the payments series is cancelled: You decide when to cancel it.
11 - You can fill in the optional details:
- The last payment amount: If you wish to set a different payment amount for the last recurring payment.
- Memo to a vendor
If you're synced with accounting software or using line items, they won’t be available once you select recurring payment.
12 - Select Confirm and pay at the bottom right of the screen.
That’s it. Your recurring payment is set. Once your payment is scheduled, you’ll see a confirmation page. Additionally, you’ll get an email with the details of your payment.
Gusto Bill Pay will sync the recurring payments you scheduled to your accounting software one at a time, according to the time frame you set (every month/week). This way, you’ll always know which payment is next.
How to view your recurring payment details
There are two ways to view your recurring payments:
Viewing recurring payments from the Vendors tab
1 - From your Vendors tab, select the vendor you want to view.
2 - You’ll see the details of recurring payments for this vendor in the pop-up window on the right.
Viewing recurring payments from the Payments tab
1 - Select the Payments tab.
2 - In the payments list, look for the recurring payment icon in the Amount column.
That’s it. This way, you can easily find your recurring payments.